FREEAGENT BOOKKEEPING · WENZO HOME
You keep FreeAgent. We keep it up to date. Each UK working day we explain your bank transactions, record bills and receipts, tidy expense claims and keep your records ready for VAT and year end. Built for sole traders and small limited companies.
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WHAT A FREEAGENT BOOKKEEPER DOES
FreeAgent only works if someone keeps feeding it. Otherwise bank lines pile up unexplained and receipts sit in email. We take on that routine so your figures stay current.
BANK FEEDS
Your bank and card accounts feed transactions into FreeAgent. Each one needs an explanation: a sale paid, a bill paid, an expense, a transfer between accounts or money in or out of the director’s loan account. We work through new lines each working day and explain them against the right category or record.
Where a payment matches an invoice or bill already in FreeAgent, we link it so the invoice shows as paid and the bill is cleared. Anything we can’t identify goes on a short list of questions for you, rather than into a guess.
BILLS AND RECEIPTS
Supplier invoices and receipts arrive by email, on paper and through apps. With your permission, we check the finance inbox or folders you agree with us, then record bills in FreeAgent with the right supplier, date, category and VAT amount.
Receipts are attached to the transaction they belong to, so each cost has its evidence in one place. If a payment has no receipt, we follow it up with you or the supplier, depending on what we agree at the start. Already on Dext? See our Dext bookkeeping service.
EXPENSES AND DIRECTOR’S LOAN
Small limited companies often mix business and personal spending. Over a year, this makes the director’s loan balance hard to trust.
We record out-of-pocket expense claims in FreeAgent with their receipts, and explain personal payments from the business account to the director’s loan account. That keeps the balance visible as you go. Where something could be treated either way, we ask you first.
VAT AND MONTH END
Since Making Tax Digital for VAT, VAT-registered businesses keep digital records and file returns through compatible software, and FreeAgent can do this. Its VAT return is only as good as the records behind it. We make sure bills carry the right VAT treatment, receipts are attached and bank lines are explained before the period closes.
At month end we check that bank balances in FreeAgent agree with your statements, review anything still unexplained and send you a monthly financial summary. Filing the VAT return itself, tax returns and statutory accounts stay with you or your accountant, unless quoted separately.
HOW WE WORK IN FREEAGENT
FreeAgent lets the account owner invite other users and choose what they can see and do. You add us as a user. There is no password sharing, and you can change or remove our access at any time.
We look at how you use FreeAgent today, which bank accounts are connected, where receipts arrive and how far behind things are. Then we agree the work and a fixed monthly fee.
You send the invitation from your FreeAgent settings with the access level you choose. We agree which inbox or folders we check and who we can contact about missing paperwork.
Each UK working day we explain new bank lines, record bills and receipts and follow up gaps. You get a short list of questions when we need you, and a monthly summary.
Your FreeAgent subscription stays yours. Our fee covers the bookkeeping work only.
Book a free callWHO THIS SUITS
If you are a sole trader, we keep your income and expenses in order so your figures are ready for your Self Assessment. If you run a limited company, we keep sales, bills, expenses and the director’s loan account current so your accountant has clean records for the year-end accounts.
If your FreeAgent is months behind, we can bring it up to date first. Read about catch-up bookkeeping, which is quoted separately. Using Xero instead? See our Xero bookkeeping service.
FREEAGENT BOOKKEEPING PRICES
Use your annual turnover to find your starting point. We review your FreeAgent records and workload, then confirm one fixed monthly fee in your quote. One business per package. Turnover above £5 million gets a tailored quote. Full details on our pricing page.
FOR SMALL BUSINESSES
Daily bookkeeping for sole traders, consultants and small businesses who want their time back.
£295/ month
Talk about EssentialsFOR GROWING BUSINESSES
For growing agencies, trades and service businesses with more people, purchases and paperwork.
£495/ month
Talk about PlusFOR ESTABLISHED BUSINESSES
For established teams who need someone keeping the day-to-day books moving across their business.
£795/ month
Talk about ManagedPrices are per month and confirmed in your quote. Catch-up work, tax returns, payroll and statutory filings are quoted separately. Book a free call →
No. We work in your existing FreeAgent account. Your data, settings and history stay where they are, and your FreeAgent subscription stays in your name and is paid by you.
You invite us as a user from your FreeAgent settings and choose the access level. We never ask for your login details, and you can change or remove our access whenever you like.
As part of the daily work, we explain personal payments and expense claims to the right place so the director’s loan balance stays current. If past years need unpicking, we look at that during your call and quote it separately as catch-up work.
Our monthly packages cover the bookkeeping that sits behind the return: bills, receipts, VAT treatment and explained bank lines. Filing the return, tax returns and statutory accounts are outside the packages and quoted separately, or stay with your accountant.
Essentials is £295 a month for turnover up to £150,000. It suits sole traders who would rather not spend evenings explaining bank lines and chasing receipts. We confirm a fixed fee after reviewing your records.
Yes, if you want them to be. You keep your accountant. We keep FreeAgent up to date so they start year end and tax work from clean records.
LET’S TALK ABOUT YOUR FREEAGENT
Tell us how you use FreeAgent and what keeps slipping. We’ll talk through your setup and the monthly service that fits. Call 020 7123 9335, email [email protected] or message us on WhatsApp.
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